Roles & Responsibilities 
BRT BOARD MEMBER RESPONSIBILITIES
President
Responsibilities specific to this position include:
Overall responsibility for coordination of Branch River Theatre (BRT) operation.Liaison between BRT and the Marlborough Community House for securing the use of the facility for auditions, set construction, dress rehearsals and show dates as a backup to our representative Jeff Repko.
Coordinate the resolution of conflicts through the use of other Board members.
Preside over the monthly board meetings.
Initiate and coordinate annual elections (July/August).
Signature authority for BRT checking account.
Voting authority for all BRT business.
Vice-President
Responsibilities specific to this position include:
Assist the President as liaison between BRT and the Marlborough Community House for securing the use of the facility for auditions, set construction, dress rehearsals and show dates.
n the absence of the President, assume all responsibilities of the President.
Attend monthly BRT meetings on a regular basis.
In the absence of the President, preside over the monthly board meetings.
Find Producer, in conjunction with the Director, for each show.
Signature authority for BRT checking account.
Voting authority for all BRT business.
Secretary
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Function as scribe at all BRT monthly meetings.
Maintain up to date mailing list and generate/mail periodic newsletters.
Forward newsletter printing/mailing expense receipts to Treasurer.
Provide copies of meeting minutes at subsequent meetings.
Voting authority for all BRT business.
Signature authority for BRT checking account.
Treasurer
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Receive all money and receipts from ticket sales, concessions and donations.
Maintain BRT checking account balance.
Provide cash boxes and change for concessions and "at the door" ticket sales.
Initiate payment for all BRT debts and expenses.
Maintain BRT financial balance sheet.
Signature authority for BRT checking account.
Voting authority for all BRT business.
Director of Concessions
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Purchase and sell refreshments for each production.
Maintain responsibility for concessions cash box and forward money and expense receipts to the Treasurer.
Provide coverage at concessions and provide for alternate coverage as needed.
Voting authority for all BRT business.
Directors of Lighting
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Coordinate the rental, setup, operation and return of lighting/sound equipment for each production.
Work with the Show Directors and/or Show Producers on specific lighting/sound requirements.
Forward lighting/sound rental expense receipts to the Treasurer.
Provide lighting/sound coverage at each show and arrange alternate coverage as needed.
Voting authority for all BRT business.
Directors of Sound
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Coordinate the rental, setup, operation and return of lighting/sound equipment for each production.
Work with the Show Directors and/or Show Producers on specific lighting/sound requirements.
Forward lighting/sound rental expense receipts to the Treasurer.
Provide lighting/sound coverage at each show and arrange alternate coverage as needed.
Voting authority for all BRT business.
Director of Set Design, Construction and Properties
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Initiate repairs and/or replacements for damaged set components (i.e., flats).
Work with Show Directors and/or Show Producers on set needs and properties.
Coordinate the construction of all sets and arrange for alternate construction coverage as needed.
Forward set expense receipts to the Treasurer.
Voting authority for all BRT business.
Director of Ticket Sales and Box Office
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Distribute show tickets at satellite sales locations and to cast and board members for sale.
Distribute complementary tickets as deemed appropriate to individuals or businesses that provide donations to BRT.
Maintain responsibility for tickets cash box and reconciling cash box, and forward money and expense receipts to the Treasurer.
Provide coverage for at-the-door ticket sales or arrange for alternate coverage as needed.
Contact appropriate parties about upcoming performances and try to sell blocks of tickets. E.g., Theatre departments at the local high schools and colleges; teachers who might want to bring their classes.
Determine head count for each show.
Voting authority for all BRT business.
Director of Graphic Design
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Design posters and clear design with Show Director before mass production.
Get appropriate number of posters made. Also make postcards for mailing or for handouts.
Distribute posters to local communities. Provide posters and postcards to the Board and cast so they can help with distribution as well.
Forward expense receipts to the Treasurer.
Voting authority for all BRT business.
Director of Media Relations
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Send out press releases for auditions and shows to local papers and periodicals and radio stations.
Set up and remove billboard for each show.
Coordinate photography needs for each show.
Voting authority for all BRT business.
Director of Costumes, Hair and Makeup
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Work with the Show Directors and/or Show Producers on costuming needs.
Coordinate costumes/hair/makeup for each production.
Forward costume expense receipts to the Treasurer.
Voting authority for all BRT business.
Director of Playbill Advertising Sales
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Coordinate the soliciting of show program advertising.
Develop and provide show programs for each production.
Forward advertising/programs expense receipts to the Treasurer.
Maintain advertising financials sheets.
Voting authority for all BRT business.
Directors At Large
Responsibilities specific to this position include:
Attend monthly BRT meetings on a regular basis.
Assist other BRT Board members in their responsibilities.
Voting authority for all BRT business.
Show Director
A Show Director is a volunteer assignment and the Director does not have to be a BRT Board member. Any interested individuals are encouraged to present their ideas for a production to the Board for consideration. All Show Director assignments are approved at the monthly board meetings.
Responsibilities specific to this position include:
Hold auditions in accordance with the BRT charter and select the cast.
Inform individuals not selected and encourage them to audition for future BRT shows.
Schedule rehearsal location and dates as needed.
Work with the Director of Sets on specific set construction requirements.
Work with the Director of Lighting/Sound on specific requirements.
Work with the Director of Costumes/Hair/Makeup on specific requirements.
Obtain cast biographies and provide a Show Director's message for inclusion in show programs.
Attend monthly BRT meetings as requested to resolve any open issues and provide show progress update to the Board.
Show Producer
This is an optional assignment, but highly recommended for every production. If a Producer is not forthcoming, the BRT Board members will take responsibility for assisting as needed. A Producer is a volunteer assignment and the Producer does not have to be a BRT Board member.
Responsibilities specific to this position include:
Coordinate with the Show Director in the areas of set construction, lighting/sound needs, props, technical requirements, stage-managing, pictures, pre-show announcements.
Handle advertising, deciding how much to buy and where.
Responsibilities for All Board Members
Promote BRT as a positive asset to the Marlborough community.
Strive to support the best in community Theatre quality.
Ensure that the Marlborough Community House is maintained in a neat and clean condition.
Contribute your energy and talents to every BRT production possible.
Make every effort to attend every production that BRT presents.
Assist in the promotion of every show that BRT presents. This can be accomplished through distribution of posters, ticket sales and word of mouth.
Strive to cross-train into other areas of interest or need.
Volunteer for special assignments that you are qualified for. These special assignments may include cast and production photography, set construction support, providing baked goods for concessions, soliciting sponsors, locating or providing props and costumes, etc.
